Chartis - Small Fleet Group QUICK FORMS: 1) Universal Quick Quote 2) Quick Renewal Quote
Small Fleet Group (Small Fleet Truck Insurance Program with U.S. based Admitted A Rated Carrier)

This Internet rated program from Chartis Small Fleet Group is available to you directly from Winter Group, Inc.

 

Can quote in the following states:
AL, AR, AZ, CA, CO, FL, GA, IA, ID, IL, IN, KS, KY, MD, MO, MN, MS, NC, NE, NJ, NM, NV, NY, OH, OK, OR, PA, SC, SD, TN, TX (10+ Units), UT, VA, WI, WA, WY, WV.

 

Click map for more detail.

 

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Intermodal Risks
  1. If a new venture, why the sudden need for the DOT#?
  2. We will require either IFTA's or Financials to confirm no subhaul. Schedule B's are not accepted.
  3. The acceptance of new ventures will not extend outside of California.
  4. We will of course require all information that we require for the standard eTruck account.
  5. On the new Venture we will require work history along with signed loss statements.
Separate SEAL Program
Seal Program
Minimum rates by state and territory definition
Password protected minimum rates
Broker of Record Guidelines
BOR Guidelines
Acceptable Commercial Vehicle Risks
Risk Qualifications for ETruck
Items Required to Obtain a Quote
Driving Qualifications For SFG
  1. Drivers must have at least two years of commercial driving experience with a Class A License in the vehicle being asked to be insured.
  2. Driver must have two years of own liability experience or four years of commercial driving experience.
  3. If owner/operator, cannot have more than two moving violations within the last three years.
  4. DUI's and careless/reckless convictions have to be more than seven years old to consider.
  5. Drivers cannot be younger than 23 or older than 65, but can consider a driver up to age 70 with a long form medical approved by the insurance company.
  6. If driver is between 23 and 25 must have a clean driving record.
  7. Driver cannot have more than one moving violation within the current driving year.
  8. Driver cannot have more than one chargeable accident within the last three years and cannot have more than one chargeable accident and one moving violation within the past three years but both not in the current year.

Ed: 3/18/06

eTruck Underwriting Guidelines Update 3/10/06

All quotes

We now need a complete breakdown of all commodities hauled. 100% dry freight is no longer acceptable. Only 15% general Dry Freight.

If a policy has lapsed please include the reason why on the cover page of the fax so we have this information prior to being asked for it by Chartis.
New Ventures (Accounts with less than two years primary liability coverage, Question # 1)

New Ventures

One power unit - owner must be the only driver.

During the first year the account is limited to an increase of power units to double the original #: one can go to two and two can go to four. If the account grows more than double we will consider that the risk/exposure has significantly changed and will send a cancellation notice adhering to the appropriate state requirements.

Require detailed 5 year work history in the explanation box and ask if the owner has owned a trucking operation in the last 10 years.

Endorsements (adding a power unit)

When there is a net gain in the # of power units that are being added by endorsement an MVR is required for each additional power unit and must be reviewed for acceptability. Several large losses have involved drivers where a MVR was not reviewed due to the additional power unit issue, the power unit was appropriately added by endorsement but the details of driver assigned to that vehicle were absent. If the MVR is not included the vehicle can not be added.

Non-owned Equipment

We will not offer physical damage coverage for any equipment that is not owned by the named insured. This new requirement does not apply to Lien Holders but to third party individuals or companies that own a piece of equipment that is operated by the named insured.

Florida Accounts

Our loss experience in Florida has been highly unprofitable. Effective immediately, all accounts garaged in South Florida that are intrastate will be declined. If they are interstate operations, mileage reports will be required to determine the percentage of Florida miles. If more than 50% of the miles are in Florida then the account will be declined. If mileage reports are not available, the account will be declined.

Claims Handling Service
  • 24 hour service (1-800-426-3168) 8:00am to 4:00pm EST, (1-800-241-2541) 4:01pm to 7:59am. First number will refer you to the second number after 4:00pm EST.
  • Claimant and Client contact within 24 hours
  • Claims managers on call 24 hours a day, seven days a week
  • Catastrophic response team
  • Adjusters are transportation specialists
  • Nationwide network of engineers, independent adjusters, attorneys and appraisers
  • Flexible programs: SIR / Deductible / First Dollar
  • Subrogation claims handled by an SFG specialized recovery unit
  • Services are available unbundled
  • Consistent reserving
  • Centralized supervision
  • Litigation management:
    • Client/Broker participation
    • Centralized control of activities and billings
    • Trial attendance
  • Aggressive cost containment
  • Complex claims staff averages in excess of 20 years transportation claims experience

For More Information contact Tim Horgan or Rocky Montoney at 800-426-3168.

How to Report a Claim
Claims Process for Master Facility / Policy

All claims need to be faxed to: (866) 797-1077
email: ATLPCNewLoss@AIG.com


Phone (866) 278-7789

  • The Claim should be accompanied by an "Accord" loss notice
     

  • A current (less than 2 months old) MVR must accompany the claim report.  If you do not provide an MVR, we will run an MVR for you at a cost of $10.00 per MVR - Paid in Advance (credit card only).

For ALL NEW AGENTS Contact:

Marketing
Lisa Wexler (800) 211-2860 x153
lwexler@wintergroupinc.com

Lance Wexler (800) 211-2860 x150
lgwexler@wintergroupinc.com

Complete forms and fax to: (858)-444-3261*

*Once you have been assigned to an underwriter and been trained, please find your representative from the link below.

Find my Underwriter

 

Underwriting

Complete forms and fax to: (858)-444-3261

PHONE: (800) 211-2860

Richard Morales Ext 157
rmorales@wintergroupinc.com

Bonnie Coverstone Ext 158
bcoverstone@wintergroupinc.com


*If the above fax number does not work, see
Contacts page for an alternate fax number.

 

 

Documents Required to Bind:

These documents MUST be provided in order to bind. Without any one of them, Chartis will NOT bind the risk.

New form available for renewals:

Chartis Quick Renewal Quote

If you are binding 1-4 units, items 1-8 are required. For more than 4 units all items are required.
*See note for how to submit the form data via email.

  1. 1-9 Units Primary Auto Liability Application (2 page SFG application, 2 Page worksheet), or Primary Auto Liability and Physical Damage Application (2 page SFG application, 4 page worksheet and Acord 194, additional) sign and date at least 1 day prior to date of binding (cannot bind on same date)
    If risk is an Intrastate risk, will need state of authority filing number, the MC and DOT #s.  If a new risk, the application for filing.
    If an Interstate risk, need the schedule B or the quarterly IFTA reports.
    G/L Acord Application.
  2. State of domicile UM form and (PIP if applicable) signed and dated by your client. Call for the correct UM#. Click here for your states forms.
  3. Terrorist Rejection Form for Liability or Terrorist Rejection Form for G/L signed and dated (if rejecting terrorist coverage). If applicant chooses to take the coverage, nothing is required.
  4. (1-4 Units) Sample Experience & Loss Letter when no loss runs are available for non-fleet.
    Also, if no loss runs are available, a signed letter stating the liability loss and driving experience for the past five years is acceptable.
    (5 or more units) must have currently valued loss runs for the past four years. Also provide:
    Chartis DOT Employment verification sheet
  5. Current MVRS valued within the last 30 days
    All drivers must have at least two years of verifiable CDL driving experience. A signed letter will be acceptable for one to four units with name of prior employer.
  6. Copy of Premium Finance Agreement and Down Payment Check unless you are using Quick Release
  7. Copy of Vehicle Registration Form or apportionment card for each vehicle MUST be provided within 30 days of binding.
  8. Copy of down payment check and premium finance agreement unless quick release has been arranged with your premium finance company.
  9. Acord Form 194 needs to be completed when requiring either a state or federal filing. All numbers must be shown for the necessary filing to be done.
  10. Loss Runs currently valued for past 4 years if 5 or more vehicles
  11. Financial Statements or Federal Tax Returns for the past 2 years (11 or more vehicles).
  12. Schedule "B"
  13. Acord Certificate You can complete your own Acord Certificate as long as you do not amend the form. If you desire an additional insured endorsement, you must request that from your underwriter.


Additional Downloads

Additional forms for download.

Underwriting and Request to Bind Worksheet

Payment Plan to Avoid Cancellations and Loss of Clients

 
Special Downloads from Chartis

 

Truckers Companion
Chartis Truckers Companion is available with Chartis Truckers Occupational Accident Insurance policies issued to operators of medium and heavy-duty trucks. Assistance is provided for up to three occurrences a year, giving truckers an unsurpassed range of services.

 

Truck Broker Liability Insurance
The Lexington Truck Broker Liability policy is a hybrid primary liability policy that addresses the truck broker's general liability arising out of the ownership and use of a truck by the motor carrier of a brokered cargo move, in conformity with a written truck brokerage agreement.

 

Western Risk Specialists

 

Payment Options to help avoid cancellations and loss of account:
Autopay - The ClassicPlan Autopay system sets the insured up to have the monthly payment automatically deducted from their checking account. Complete the Autopay (see Auto Payment Form) form, attach a void check from the account the payments are to be deducted, and submit to ClassicPlan. This option is available anytime during the term of the loan.

Pay by Phone - The insured or producer can call the ClassicPlan customer service department with their checking account information and submit a payment.

Pay by Fax - The insured or producer can fax a copy of the check made payable to ClassicPlan to submit payment. The fax number is 909-628-5490.

Pay by Web - The insured or producer can visit our web site at www.classicplan.com and submit a payment using their checking account.

Western Union Quick Collect - The insured can visit any Western Union office to submit a payment using the Western Union Quick Collect system. They will need the funds to cover the payment and their ClassicPlan loan number.

Cancellation Delay - The producer can call or fax ClassicPlan and request that the mailing of the cancellation notice to the carrier(s) be delayed. In this instance ClassicPlan can delay the mailing to the notice up to 4 days (depending on weekends, holidays, etc.) after the cancellation date.

Payment Guarantee - The producer can call or fax ClassicPlan and guarantee payment on the account(s). ClassicPlan will stop the cancellation process and the producer must submit their trust check for the payment(s).


Submitting the Adobe form(s)

*After completing the form you are working on, click on the [Email Form] button. That will provide you with instructions for emailing the data. (You need the full version of Adobe to do this. If you do not have the full version, you may request a copy by sending an email to pwinter@wintergroupinc.com.)

Note: Not all forms may be filled in online. Some require signatures and therefore must be faxed to one of the numbers given above.

 


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